How to Write a Job Interview Thank-You Email

How to Write a Job Interview Thank-You Email

You just finished a job interview, it went well, and you’d be thrilled to get a job offer. You’ve answered all the hiring manager’s questions and highlighted your qualifications and skills. But the interview process doesn’t end there. One essential step that many job candidates overlook is writing a thank-you email after the interview. 

One of the best ways to make a good impression at a job interview is to take it one step further and follow up with the hiring manager. It’s quick and easy to do and can help you get the job.

Sending a thank-you note after an interview can help you get to the next round or even secure a job offer. A TopResume survey reports that 68% of hiring managers said thank-you notes impact hiring decision-making. Monster reports that 80% of hiring managers say thank-you notes are helpful when reviewing candidates for a job. So, it’s worth relaying your appreciation for the interview to the people you met with.

Here’s how to write a job interview thank-you email, what to include, who to send it to, writing tips, examples, and the best time to send it.

What To Include in a Job Interview Thank-You Email 

The main goal of a post-interview thank-you email is to express your gratitude for the interviewer’s time and to reiterate your interest in the job. It’s also an opportunity to highlight your most relevant qualifications and to show the interviewer, one more time, why you’re an ideal candidate

To do this effectively, make sure your email includes the following:

  • A sincere thank you for your time and consideration for the position.
  • A summary of why you would be a good fit for the job and the company.
  • A statement that reiterates your interest in the position and working for the employer.
  • A call to action that invites the interviewer to contact you for further discussion or to ask any additional questions.


If there’s anything you wished you had mentioned during the interview, this is an opportunity to share it with the interviewer. It’s also a chance to explain (briefly) anything that might have been an issue during the interview.

Note: In some circumstances, you may not need to send a thank-you note. Here’s when (and when not) to send a thank you note after a job interview.

Who To Thank for an Interview

You should always send a thank-you email to the interviewer or interviewers who took the time to meet with you. You can contact the person who scheduled the interview or the company’s HR department if you need the email addresses.

When To Send a Job Interview Thank-You Email

The best time to send a thank-you email is within 24 hours of the interview. Taking the time to reach out quickly lets the interviewer know you are thoughtful, focused, interested in the job, and can follow up promptly. 

You can also follow up with a LinkedIn message, phone call, or even a handwritten note if time permits and the company isn’t making an immediate hiring decision.

Tips for Writing a Job Interview Thank-You Email

Here’s how to write a thank-you email that makes the best impression:

  • Be prompt by sending the email within 24 hours of the interview.
  • Be specific by referring to points made during the interview.
  • Be concise by keeping your email brief, focused, and to the point.
  • Be professional in both your tone and tone of your writing.
  • Be error-free by proofreading your email before hitting send.


Examples of Job Interview Thank-You Emails

Here are examples of interview thank-you emails you can use as a starting point for your messages.

Example #1:

Subject: Thank You—[Job Title] Interview

Dear [Interviewer],

Thank you for taking the time to meet with me today. I appreciated the opportunity to learn more about the company and am excited about working with a team of skilled professionals.

My skills and experience would be an asset to the team, and my success in similar roles demonstrates my ability to excel in this one. If you need any additional information or would like to discuss my qualifications further, please don’t hesitate to contact me.

Once again, thank you for considering my application. I look forward to hearing from you soon.

Best regards,

[Your Name]

Example #2:

Subject: Thank You—[Your Name]

Dear [Interviewer],

Thank you for the interview today. I was impressed by the energy and enthusiasm of your team, and I appreciate the time all of you took to answer my questions and provide insight into the company culture.

As we discussed, my background in [insert skill/relevant experience] would allow me to make valuable contributions to your organization. If there’s any additional information I can provide or if you have any follow-up questions, please let me know—I’d be more than happy to assist.

Thank you again for the opportunity to meet with you and your team. I look forward to hearing more about the position and moving forward in the hiring process.


[Your Name]

Example #3:

Subject: Thank You—[Job Title] Interview [Your Name]

Dear [Interviewer],

Thank you for your time and for considering me for the [Insert Position] role at [Company Name]. I enjoyed our discussion, and I appreciate the opportunity to learn more about your organization and the direction it’s headed.

I was excited to learn more about the [Task/Goal/Initiative] you mentioned during the interview. My experience managing similar projects could be an asset to your team. If you’d like to discuss my background and qualifications in more detail, don’t hesitate to get in touch with me via [Insert Preferred Communication Method].

Again, I am grateful for the time you spent interviewing me today. I’m excited about the prospect of joining your team and contributing to the success of your organization.

Best regards,

[Your Name]

The Bottom Line

Sending a job interview thank-you email is a simple yet effective way to express gratitude and reaffirm your interest in the position. 

Remember to be prompt, professional, and concise with your email, and don’t hesitate to follow up with a phone call or a handwritten note. By doing so, you’re demonstrating your professionalism and interest in the job, which can make all the difference in the hiring process. 

  • No Comments
  • August 30, 2023